Administration

Document controller Dubai

Document Controller 

Minimum Requirement 

Graduation Degree with 5 years experience as QC DC for piping projects , familiar with various QC protocols and documentation preparation , RFI interface, QC dossier preparation , QC report updating , QC performance and NCR log reporting , preparation of QC performance reports.

Office Manager Dubai

A great role is open for administrative manager, we are a construction office in Dubai and need a office manager to run the show, you must have management skills, a degree in a related field, good understanding of office runnings and be able to supervise a staff of 10 administrative officers

Admin Manager Dubai

ITE EURASIAN EXHIBITIONS FZ LLC

Job description: Job details 
To provide administrative support to the entire team and to act as the communication link between the London team and its clients / service providers to ensure an accurate and efficient running of the ;

KEY ACCOUNTABILITIES / RESULTS AREAS: 
Contract and invoice administration 
Adding companies in to CRM and creating Orders once London sends contracts 
Process and follow up each ;
Checking floor plan against the contracts to make sure allocated space sqm and type are the ;
Set up template letters for invoicing, payment chasing, cancellations ;
Follow up each invoice sent out, check that the client has received the invoice and confirm the payment procedures from the individual ;
E-mail invoice with welcome letter explaining all necessary basic proceedings and deadlines ( marketing, technical, travel and freight, etc info and deadlines) 
Keep on top of all collections and chase any late ;
Create or use London's template (depending on the show) an up-to-date spreadsheet containing the clients' contacts, contract, financial, and orders coming through marketing ;
General administration 
Prepare Event set-up forms for each show and make sure they are approved and signed off if ;
CRM event set up if necessary 
To provide whatever administrative support is necessary to ensure the smooth running of the ;
Communication 
Deal with queries from contracted clients & agents, London office, ;
Liaise with technical department and send regular exhibitor lists to ITE suppliers (ie; Official Corporate Travel, Freight Agent and Stand Contractor) and build a good and trusting ;
Providing London Account with floor plan audit templates by set deadlines 
Communicate any criticism or feedback from exhibitors to management 

Marketing 
Send out Marketing/Exhibitor Manual, in consultation with ITE London office, with show information, forms to be returned as well as promoting other services such as advertising and ;
Provide international clients with basic knowledge of the ;
Collate all advertisements and company descriptions to be entered into the official show ;

etihadgroup

Administrator Dubai

Management of petty cash transactions.
2. Reconciliation of direct debits and finance accounts.
3. Ensuring all payments amounts & records are accurate.
4. Working with journals, sales & purchase ledgers and spreadsheets.
5. Calculating and checking to make sure payments, amounts and records are correct. 
6. Serves customers by backing-up receptionist; 
7. Answer phones and transfer to the appropriate staff member
8. Take and distribute accurate messages
9. Greet clients and direct them to the correct staff member
10. Coordinate messenger and courier service
11. Receive, sort and distribute incoming mail
12. Monitor incoming emails and answer or forward as required
13. Prepare outgoing mail for distribution
14. Fax, scan and copy documents
15. Maintain office filing and storage systems
16. Update and maintain databases such as mailing lists, contact lists and client information
17. Retrieve information when requested
18. Update and maintain internal staff contact lists
19. Type documents, reports and correspondence
20. Co-ordinate and organize appointments and meetings
21. Monitor and maintain office supplies
 

Office Manager Dubai

Office Manager

McLaughlin & Harvey can provide a full construction service, including design and build, civil engineering and facilities management. The Company also operates a number of divisions (Building Construction, Fit-out, Civil Engineering, Offshore, Energy, Facilities Management & Small Works, Frameworks and Specialist Joinery) with unique capabilities to suit specialist requirements. McLaughlin & Harvey has acquired a reputation for high quality building construction and civil engineering. The company has produced many landmark buildings throughout Great Britain and Ireland.

We are seeking to recruit an Office Manager to provide a confidential support to Directors and Senior Management as well as providing diary management, travel co-ordination and secretarial services. Day to day management and efficient running of the office, ensuring the facilities are managed and maintained to a high standard, whilst also being hands on when required.

Office Manager Dubai

Norváth & Partners successfully expands its consulting activities in the Middle East, especially in the United Arab Emirates and in the Kingdom of Saudi Arabia. Our consulting approach focusses on our functional skills in the fields of Corporate Performance Management and Performance Optimization, from strategy to implementation.

Your role

- As Office Manager & Accounts Administrator (m/f/d) you will play an important role in our team, backing up and supporting the work of our consultants.
To this end you will be responsible for professional office support and organisation, handling the office equipment and providing necessary documents (contracts, visa letters, health insurances, licences, registrations, certificates etc.).
- On top of this, you will take over responsibility in the administrative procedures for accounting. Here you will be in communication with auditor, submit tax forms, identify and address discrepancies, report on the status of accounts payable and receivable, update internal accounting databases and spreadsheets and pay GOSI contributions.
- In addition, you will handle and support the banking and invoicing process by managing obligations to suppliers, customers and third-party vendors, processing bank deposits, transferring bid bonds, funds & salaries, conducting monthly verification, reconciling financial statements, managing petty cash and ensuring timely payments.

Your profile

- Successfully completed Bachelor´s degree in Finance, Accounting or relevant field
- Proven work experience as an Accounts Administrator or similar role and in office management tasks, ideally in professional services (consultancies, auditing, law firms etc.) or first experiences in an administrative function in a public authority or ministry in the Middle East
- Good knowledge of bookkeeping procedures and debt collection regulations
- Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
- Intercultural experience in the Kingdom of Saudi Arabia and/or other Gulf states
- Very good knowledge of English and Arabic
- Willingness to travel (approx. 2-3 days per month)
- Highly motivated, taking own initiative and structured and conscientious approach to work
- Self-confident manner and smart appearance, strong service-oriented point of view and the ability to keep a cool head even in hectic situations
- Team spirit and a dash of humour

Secretary Dubai

Job Brief: As a Secretary you will assume the duty of clerical and administrative support.

Responsibilities

- Answer incoming calls and take messages

- Check, sort and forward emails

- Monitor office supplies and place order when necessary

- Keep updated records and files

- Monitor office expenses and costs

- Take up other duties as assigned (travel arrangements, schedules etc.)

- Maintain good housekeeping of the entire reception area

- General administrative job

- Other duties as when assigned

Requirements

- Candidate must possess bachelor degree

- Minimum 1 year administrative experience

- Proficient in MS Office Applications

- Proficient in English ( Oral and Written)

- Able to commence work immediately

Job Type: Full-time
 

Executive assistant Dubai

Authorityjob

Job description: We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Selected Candidates