Jobs updated
Administration
UAE Mail Store
Office Manager Dubai
A fast growing F&B company looking for an Office Manager to join our hip team.
Person Specification/Essential Qualification:
Minimum 5 years of Admin, hospitality/HR/Purchasing experience
Must be female and immediately available
Computer skills
Have managed a full back office before
Hands-on approach
Time Management
Analytical Skills
People Skills
Good business and technology skills
Ability to demonstrate common sense and negotiation skills.
Can handle stress very well
Principal Accountabilities:
Back office management and structure
Formulates HR Strategy
Recruitment, interviews, training & Development plan
Establish KPI/Objectives for the organization.
Conducts appraisals, performance evaluation and audits assessment.
Manpower budget control.
Define the organization chart and development.
Define the organization policies and procedures.
In charge of Admin functions.
Drafting contracts and cost savings.
Administrative Officer Dubai
Piers Jacob is a consultancy firm who (from January 2017) will be based in the UAE offering training and development within the automotive industry.
We are seeking a highly motivated individual to support a small team working within the region.
Although this is expected to be a part time position, in the first instance we may require full time hours whilst the business is established. The role could also be carried out on a freelance basis.
Duties and Responsibilities will include:
• Handling telephone calls
• Database Management
• Planning and reporting core activities
• Formatting documentation
• Proof reading / checking documentation
• Filing, scanning
• Implementing new administrative systems
Required Skills and Qualities:
• Proficient in Excel, Word and PowerPoint
• Excellent written and verbal communication skills in English
• Ability to work autonomously
• Highly organised with attention to detail and quality
• Ability to identify problems and develop solutions
• Recognition and understand the need for confidentiality
• Ability to multitask and take initiatives
• Prioritise tasks and work to a deadline
Arabic speaking is not essential but would be an advantage.
abaz-tech
Receptionsits Dubai
Job Roles & Responsibilities
• Answering calls, taking messages and handling correspondence
• Prioritizing workloads, Maintaining diaries and arrange appointments
• Type, prepare and collect reports
• Organize and service meetings (producing agendas and taking minutes)
• Manage Databases & Filling record.
• Implementing new procedures and administrative systems
• Liaising with relevant organizations internal and external clients
• Coordinating mail-shots and similar publicity tasks
• Logging or processing bills or expenses
• Manage reception and meeting and greet clients
• If more senior, recruiting, training and supervising junior staff
Key skills for secretaries
• Good communication, customer service and relationship-building skills
• Team working & Negotiation skills
• Organization and time management skills
• Attention to detail
• Assertiveness, Flexibility, Tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required
administrative assistant Dubai
Iris LLC is a Dubai based trading company, specialized in commodities trading . Our office is in business bay.
· Employment Type: Full Time
· Monthly Salary: 4,000 - 5,999 AED
· Job Role: Executive Administrative Assistant
· Minimum Work Experience: 2-5 Years
· Minimum Education Level: Bachelors Degree
· Listed By: Employer
· Company Size: 1-10 Employees
· Career Level: Mid-level
-UAE LIGHT VEHICLE DRIVING LICENSE IS A MUST
-EXPERIENCE IN COMMODITIES TRADING IS A MUST
Good Organizational Skills is required.
Candidate should be able to carry out import and export documentation.
Position includes the processing of invoices, liaison with suppliers, accounts and payments reconciliations, loading payments and attending to adhoc payments. Candidate must be well spoken, self-motivated and have a high level of integrity. Driving license is required.
Ability to Join Immediately
Preferred nationality: Indian
gender : male or women
candidate should have experience in commodities trading (such as sugar/steel)
candidate should have knowledge of African market( specially Madagascar/Guinea)
candidate should have ability to deal with gasynet (Madagascar) and bureau veritas
The assistant will have a broad scope of responsibilities and will be key to the effective start up of the Trading Company.
-Handling complete documentation of export and imports shipments
-Handling export and import shipments -Obtain freight quotes for shipments and negotiate freight rates with principals and associate agents
-Coordinating with insurance firm, to get claims for the missing shipments
-Supervise, coordinate & monitor the import and export operations
-Manage accounts receivable and accounts payables -processing of invoices, liaison with suppliers, accounts and payments reconciliations, loading payments and attending to adhoc payments. -Prepare and send quotations to customers -supporting in pricing and contracts; -managing terms and credit issued to customers; -Review and check carefully the customer’s purchase order for processing
-Assist in preparing sales reports, forecasts and presentations.
-manage all local banking requirements and handle all local administrative requirements.
-Communicate and handle incoming and outgoing electronic communications on behalf of the Manager -Organize and manage the day-to-day running of the office to ensure a smooth flow of operation
-Calculate and present main financial ratio to evaluate the overall financial condition of the firm
-Maintain awareness of and respond quickly and effectively to opportunities, problems or adverse trends.
- Preparation of regular and specialized reporting related to business performance
-Build credibility and trust with all internal and external stakeholders
-Effectively identify and develop new lines, routes & services -Update and chase delegated tasks till completion
starting salary : 4000 AED
Axiosint
Administrative Manager Dubai
Job description: Position Purpose:
•The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects.
Duties and Responsibilities:
Administration
•General Office duties and assistance (answer all incoming office calls, stationary ordering, contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
•General administrative activities supporting cross functional teams.
•Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
•Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
•Book, and set up meeting rooms to include tea, coffees and water.
•Organise meeting room ensuring projector screens, white boards, markers are all included.
•Support the UAE team with government requirements such as visas, licence renewal and other documentation.
Finance
•Dealing with creditors, payment and reconciliation.
•Experience in bookkeeping.
•Maintenance of cheque tracker.
•Petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.
•Maintenance and responsibility for filing and record keeping for vendors and office expenses and bank records.
•Responsible for the coding of invoices/expenses.
•Generation of specific reports and administrative tasks as required by the Finance Manager.
•Participate in the development and implementation of new standard operating procedures.
•Assisting in a variety of projects to improve and develop the financial reporting process.
Personal assistant Dubai
(Personal Assistant) Job brief:
We are looking for a responsible, reliable Personal Assistant based in Sharjah to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to boss’s working life and personal life. Having a time flexibility and driving license is needed. With a Salary of 2500 Dhs.
Skills & Responsibilities:
• Listening and Communication Skills:
You will be expected to follow instruction from your boss, and your ability to understand those instructions with little or no follow up will be appreciated by your boss. Also, you might need to relate messages or instructions to others based from your supervisor. Good listening and communication skills ensures that the information is relayed correctly. Acting as a first point of contact: dealing with correspondence and phone calls. Standing in for their manager in their absence.
• People/Interpersonal Skills: You will be working directly with at least one person: your boss. But you also might be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
• Organizational Skills: Your boss will likely rely on you to keep the working day in order. Managing diaries, scheduling meetings, travel plans, billing, etc. will all require a successful personal assistant to have terrific organizational skills.
• Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents. Knows how to use smartphones & aware of using apps such as (WhatsApp, google maps..). Fully aware with Microsoft office programs (PowerPoint, Word & Excel).
Executive assistant Dubai
The Metropolitan Group is a distinguished company that has provided exceptional property-related services and support to clients in both local and international markets. As a prominent leader in the UAE real estate sector, our flagship entity, Metropolitan Premium Properties, is acclaimed as one of Dubai’s premier real estate agencies. We hold the prestigious accreditation as a broker for licensed developers in Dubai, Abu Dhabi, and Ras Al Khaimah, and have consistently earned accolades for our remarkable sales achievements from prominent UAE real estate developers such as EMAAR, Dubai Properties, MERAAS, DAMAC, ALDAR and many others.
Job Overview:
As an Executive Assistant, you will be a key contributor to our team, ensuring the day today activities of the Head of Sales are in-placed from reports, calendars and to smooth communication between the executive office and internal departments.
What you’ll do:
• Reduce workload from the Director in a seamless manner.
• Efficient management of the Director’s schedule. Organize, arrange, and coordinate meetings ensuring all briefing notes are available with follow-ups as required.
• Manage routine tasks with minimum to no supervision.
• Liaison between internal and external parties.
• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention.
• Handling incoming requests and queries appropriately based on priorities.
• Produce reports, presentations, and briefs.
• Maintain accurate information records and monitor updates and progress with the team and third parties.
