Administration

Executive assistant Dubai

Executive Assistant 

This organisation is a green fields company with significant financial backing within the information technology space. A key rollout partner for an exciting new collaboration between technology giants that has sent the wider industry atwitter, our client is a well placed, well funded, well oiled machine about to make some serious waves in big business.

To apply for this role you must have:

• Experience as an Executive/Personal Assistant
• Ability to research, keep an ear to the ground, and manage upwards
• Ability to think on your feet and work under pressure and to tight deadlines
• Tenacity to thrive in a fluid, highly dynamic environment
• High level presentation and communication skills

You will be highly regarded if you also have:

• Past experience in sales administration in a technology environment
• Ability to manage relationships with internal and external stakeholders
• The can do attitude and positive nature to enable you to communicate effectively.
• Strong Time Management and Organisation skills

Team assistant Dubai

Your role

• As team assistant (m/f) focusing on office management, you will play an important role in our team, backing up and supporting the work of our consultants.
• To this end you will take over responsibility for coordinating (customer) appointments, as well as organising events and meetings, handling travel management and any visa applications required as well as preparing and providing necessary documents such as travel expense accounts.
• On top of this, you will be responsible for professional office organisation, handling in- and out-going mail and document archiving.
• You will support the local recruiting process and administrative procedures in the implementation of consultancy projects in the Middle East region. Here you will work in close coordination with various agencies and ministries.
• In addition, you will coordinate tax demands and audits and be in communication with tax consultancies and banking institutions.

Your profile

• Successfully completed business training, ideally as an assistant, secretary or within the hotel industry
• First experiences as an assistant, ideally in professional services (consultancies, auditing, law firms etc.) or first experiences in an administrative function in a public authority or ministry in the Middle East
• Good knowledge of PowerPoint, Excel and Word
• Intercultural experience in the UAE and/or other Gulf states
• Very good knowledge of English and Arabic, ideally with good knowledge of German
• Willingness to travel (approx. 2-3 days per month)
• Highly motivated, taking own initiative and structured and conscientious approach to work
• Self-confident manner and smart appearance, strong service-oriented point of view and the ability to keep a cool head even in hectic situations
• Team spirit and a dash of humour

Administrative assistant Dubai

A Dynamic and newly formed company in DMCC is looking for office admin assistant to report to Director. The role will involve:

Primary Responsibilities:
1-Providing Investor facing support by both phone, email, and in person.
2-Accurately and efficiently establishing, maintaining, and updating files, databases, records and/or documents according to standard procedure.
3-Proactively handling Investor requests within appropriate timeframe.
4-Processing, monitoring, and following up on transactions and/or tasks
5-Researching and generating reports as needed
6-Collaborating with team to enhance internal and external relationships.

Desired skills:
1-Exceptional customer service experience
2-Ability to problem solve and prioritize tasks to meet deadlines
3-High proficiency with computers systems and related technologies
4-Flexible and accustomed to working in fast-paced, team-oriented environment
5-Ability to work on multiple tasks simultaneous and follow instructions
6-Self-motivated and works well independently
7-Working knowledge of investment concepts or familiarity with financial industry

The ability to express oneself, orally and in writing coherently and with clarity in English is paramount. The position would suit someone who has worked under pressure and someone who is a result orientated person

Administrator Dubai

- Able to use own initiative and prioritise

NXN

Administrative Assistant Dubai
Salary: Based on experience
Visa provided

Responsibilities:
Answer and direct phone calls
Organize and schedule meetings and appointments
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
maintain a filing system
Order office supplies
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors

Requirements:
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Proficiency in MS Office, use of Internet
Degree in management or any course related

Admin officer Dubai

BSB International

Job description: Job Description:
Ready to travel with director abroad 

*Responsible for the day-to-day general administration of the organization, assisting the Director and supporting the staff team. 

*Provide general administrative support to the Director. 

*Undertake and assist in the recording and processing of documents, invoices, receipts as required and instructed. 

*Administer and ensure appropriate record keeping. 

*Provide administrative support for matters relating to the premises and operations .

*Responsible for all paper work including the agreement made for the clients for Director.

*Filling up application form of entire clients.

*Maintaining various reports for director.

*Coordination with various departments.

*Solving Queries.

*Expertise in Drafting mails for Director.

*Flexible to work extended hours for urgent projects with Director 

*Should be patient and mature enough to handle work load and deliver best results.
 

Administrator Dubai

Job description: Female office administrator required for well reputed entertainment company in Dubai. 

The successful candidate must have at least three years’ experience in the UAE .
The applicant must possess:
• ability to work independently and to communicate effectively with others in both verbal and written form
• excellent administrative and organizational skills, detail oriented and be able to manage multiple tasks
• a team player and fast learner
• valid UAE driver's license preferable 
• able to work a flexible schedule and weekends as needed
• dynamic personality, must have a passion to succeed, flexibility and ability to work under pressure
• excellent knowledge of English (oral and written) is required. 

Job Location: Dubai, UAE 
Company Industry: Events/ Entertainment 
Requirements : Employer (Private Sector) 
Job Role: Administration 
Employment Status: Full time 
Salary AED 8,000

Office administrator Dubai

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, the candidate will be responsible for completing multi-level tasks in a professional and timely manner. Job specific training shall be provided side by side.

Responsibilities
• Manage the reception area and staff to ensure effective communication both internally and externally. Handle office phone/ email and respond in a timely manner to all client inquiries.
• Maintain office logs, and compilation of reports after receipt of data from engineering team.
• Coordinates with in-house departments for internal facilities.
• Set up meetings for managers internally and with prospective/ existing clients in a professional manner.
• Escalation of inquires as needed to relevant team members.
• Handling of petty cash receipts and reconciliation of the same with accounts.
• Maintain contacts with clients and follow-up of opportunities.

Qualifications
• Bachelor’s Degree
• Should be proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent English written and verbal communication skills. 
• Any candidate who doesn’t meet the prior 3 requirements shall not be considered.
• Ability to multi-task, organize, and prioritize work
• Confident at redirecting work and escalation if required.


Experience
• Minimum 2 years or more
• Must have worked in time critical response position
• UAE Driving License is an advantage

Selected Candidates