Administration

Admin assistant Dubai

Job description: Admin Assistant

• Keep proper record of financial transactions by entering account information into the accounting system
• Handling general Accounts activities
• Data Entry in Sage
• Creation of purchase orders in Sage
• Prepares vouchers & payments by verifying invoices and requesting disbursements of the payment.
• Coordinate in petty cash activities for the company whenever required

Desired Profile:
• Hands On experience of Sage and Tally are mandatory 
• Good verbal and writing communication skills.
• Good administrative skills.
• General computer knowledge.
• Must have basic reading, writing and math skills.
• Prioritization skills, ability to multi-task and take direction from multiple sources
• Should be able to work and interact with all levels of personnel professionally
 

Virtual Assistant Dubai

Virtual Personal Assistant Vacancy

This is a part-time job for a virtual assistant based in Dubai on her/his own visa.

Candidate Requirements:
2 Years of relevant experience
Fluent English (oral and written)
Passion for admin and business support
Attention to detail, confidentiality and integrity
Social media skills
Knowledge of advanced admin and business support for business owners.

You will be working from home with occasional office visits (once every two weeks), 10-15 hours a week (40-50 hours a month) for an entrepreneur, investor and business consultant.

Compensation up to 8000 AED for the right candidate.

Sea Pioneer

OFFICE ADMINISTRATOR Dubai

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Arrange/Process shipments (imports/exports)
• Submit timely reports and prepare presentations/proposals as assigned
• Excellent knowledge of MS Office (Excel / Word)
• Assist colleagues whenever necessary
 

Admin Officer Dubai

As an Admin you will be responsible for organizing all of the administrative activities that facilitate the smooth running of an office. Supports operations by supervising staff; planning organizing and implementing administrative policies and procedures.

JOB DESCRIPTION:

Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Monitor inventory of office supplies and the purchasing of new equipment’s with attention to budgetary constraints.
Ensure operations are adhered to policies and regulations.
Keep abreast with all organizational changes and business developments.
Manage schedules and deadlines. Organize and supervise other office activities such as events etc.
Coordinate with various Government agencies in processing RERA Course and Brokers ID. In addition to processing visa’s and health Insurance.
Managing all HR activities.send resume 

Data Entry Clerks Dubai

Data Entry Clerk (full-time)

Our company is looking for a Data Entry Clerk with knowledge on Accounting and Inventory Management.
Male or Female, any Nationality need to apply.

Administrative assistant Dubai

Responsibilities: 

To keep an office running smoothly and efficiently, Office Secretaries perform many tasks. We analyzed several job listings to identify these core Office Secretary duties and responsibilities.

Answer Telephones

Office Secretaries are the office gatekeepers – they answer the phone, take messages or refer calls to appropriate staff member.

Maintain Calendar and Plan Meetings

Office Secretaries schedule appointments and update event calendars. They also arrange meetings and coordinate conference room schedules. In advance of meetings, they assemble background materials and set up the meeting space. They attend meetings and prepare minutes or summaries of the meeting outcomes.

Handle Mail

Incoming and outgoing mail and faxes all go through the Office Secretary. They open, review, sort and distribute the mail to the appropriate recipients. Office Secretaries also maintain email lists, and distribute information to staff.

Prepare and Edit Documents

As the last person to see documents before they are sent, the Office Secretary reviews outgoing correspondence for grammar, correctness and completeness, and insures that appropriate material is attached. They prepare memos or other reports for internal or external distribution. They may also make travel bookings and prepare travel expense reports.

Maintain Databases and Filing Systems

Office Secretaries design, implement and maintain filing systems, both electronic and paper. When requested, they search for and compile requested material from the databases.

Maintain inventory

The Office Secretary tracks office supplies and orders replacements as required. They may be responsible for an office budget for supplies and other expenditures.


Skills:

• Knowledge of general office procedures
• Knowledge of word processing and spreadsheet software, including Word and Excel, and the ability to learn billing software and electronic medical records
• Ability to operate office equipment (fax, copier, mail, etc.)
• Customer service experience
• Ability to type at least 40 words per minute
• Proficient in proofreading, spelling, grammar punctuation and math

 

Executive assistant Dubai

Job description: Hiring Executive Secretary

• Strong Secretarial background and good exposure so as to implement all-new practices.
• Provide secretarial support to the Business Head by encoding correspondences, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with a various department, etc.,
• Make follow-ups to different departments, company, person any pending documents as requested by the Business Head including the status thereof.
• Coordinate with Administration arrangements & follow up as per instruction of the Business Head.
• Manage all inward and outward correspondence of the Business Head’s Office in order to ensure timely and accurate receipt and dispatch of the same.
• Set-up and maintain Business Head’s Office correspondence files and ensure safe custody and confidentiality.
• Collect reports from various departments; submit consolidated reports to the General Manager.
• Prioritize & follow through on issues and concerns, including those of a sensitive or confidential nature.

Skills
• Record the minutes of meetings and circulate to the attendees

Education
• Bachelor's Degree or Master’s in any discipline with 5+ years prior experience. 

Selected Candidates