Administration

Administrator Dubai

A well established real estate company in Dubai is looking for an Administrator for their Customer Care/Projects department. Responsibilities will include handling procedures & customer contract documentation across several projects, maintain and monitor soft and hard copy records and preparation of regular status reports. The candidate should have 2-4 years experience in a similar role and must have good knowledge of basic accounting, be proficient in Excel, have good English

Hart Bernstein

Adminstrative assistant Dubai

We are looking for professional candidates who got excellent communication, Interpersonal and aggressive selling skills.

The required candidates should be bi-lingual and very presentable on husband or father sponsorship.

Good salary with bonus, transportation will be provided

Admin Manager Dubai

ITE EURASIAN EXHIBITIONS FZ LLC

Job description: Job details 
To provide administrative support to the entire team and to act as the communication link between the London team and its clients / service providers to ensure an accurate and efficient running of the ;

KEY ACCOUNTABILITIES / RESULTS AREAS: 
Contract and invoice administration 
Adding companies in to CRM and creating Orders once London sends contracts 
Process and follow up each ;
Checking floor plan against the contracts to make sure allocated space sqm and type are the ;
Set up template letters for invoicing, payment chasing, cancellations ;
Follow up each invoice sent out, check that the client has received the invoice and confirm the payment procedures from the individual ;
E-mail invoice with welcome letter explaining all necessary basic proceedings and deadlines ( marketing, technical, travel and freight, etc info and deadlines) 
Keep on top of all collections and chase any late ;
Create or use London's template (depending on the show) an up-to-date spreadsheet containing the clients' contacts, contract, financial, and orders coming through marketing ;
General administration 
Prepare Event set-up forms for each show and make sure they are approved and signed off if ;
CRM event set up if necessary 
To provide whatever administrative support is necessary to ensure the smooth running of the ;
Communication 
Deal with queries from contracted clients & agents, London office, ;
Liaise with technical department and send regular exhibitor lists to ITE suppliers (ie; Official Corporate Travel, Freight Agent and Stand Contractor) and build a good and trusting ;
Providing London Account with floor plan audit templates by set deadlines 
Communicate any criticism or feedback from exhibitors to management 

Marketing 
Send out Marketing/Exhibitor Manual, in consultation with ITE London office, with show information, forms to be returned as well as promoting other services such as advertising and ;
Provide international clients with basic knowledge of the ;
Collate all advertisements and company descriptions to be entered into the official show ;

Secretary Dubai

 A well-established company has an opening position of:

OFFICE SECRETARY 

Duties to include administration, answering the phone, maintain an excellent filing system, prepare quotations/invoice/LPO, replying to emails, etc.

Applicant must be Filipina, well-spoken in English, must be able to correspond to emails by themselves in comprehensive, COHORENT English (self-correspondence), well-presented, computer literate and energetic.

Preferably on visit visa and who can join immediately.

Those interested, please email your CV

Personal assistant Dubai

Tamarisk invest

Job description: Urgent Requirement for Personal Assistant with Accounting Background
Female
Fast Learner
Ability to multi-task
Office Administration experience in UAE
Proficient in Quickbooks Pro 2016
VAT Filing
Accounting Background
Excellent in verbal and communication skills
Excellent typing skills
Excellent Work Ethic

Administrator Dubai

 Administrator Dubai

Good MS Office knowledge
IT technical skill is a good plus
Basic ERP, finance/accounting knowledge
Basic CRM knowledge
Female Applicants only preferable Filipina
Admin experience background in the UAE
Available immediately

Very good at office administration
Very good communication skill (fluency in the English language is a must)
Very good organization skill
Good analytical skill 
Superb interpersonal skill
Flexible
Note:
Only female candidate will be shortlisted
Only Filipina candidate will be shortlisted
Please send CV with your, availability, visa status and salary expectation

Administrative assistant Dubai

Responsibilities: 

To keep an office running smoothly and efficiently, Office Secretaries perform many tasks. We analyzed several job listings to identify these core Office Secretary duties and responsibilities.

Answer Telephones

Office Secretaries are the office gatekeepers – they answer the phone, take messages or refer calls to appropriate staff member.

Maintain Calendar and Plan Meetings

Office Secretaries schedule appointments and update event calendars. They also arrange meetings and coordinate conference room schedules. In advance of meetings, they assemble background materials and set up the meeting space. They attend meetings and prepare minutes or summaries of the meeting outcomes.

Handle Mail

Incoming and outgoing mail and faxes all go through the Office Secretary. They open, review, sort and distribute the mail to the appropriate recipients. Office Secretaries also maintain email lists, and distribute information to staff.

Prepare and Edit Documents

As the last person to see documents before they are sent, the Office Secretary reviews outgoing correspondence for grammar, correctness and completeness, and insures that appropriate material is attached. They prepare memos or other reports for internal or external distribution. They may also make travel bookings and prepare travel expense reports.

Maintain Databases and Filing Systems

Office Secretaries design, implement and maintain filing systems, both electronic and paper. When requested, they search for and compile requested material from the databases.

Maintain inventory

The Office Secretary tracks office supplies and orders replacements as required. They may be responsible for an office budget for supplies and other expenditures.


Skills:

• Knowledge of general office procedures
• Knowledge of word processing and spreadsheet software, including Word and Excel, and the ability to learn billing software and electronic medical records
• Ability to operate office equipment (fax, copier, mail, etc.)
• Customer service experience
• Ability to type at least 40 words per minute
• Proficient in proofreading, spelling, grammar punctuation and math

 

Administrative Officer Dubai

Handle office management duties of all admin staff
Book workshop venues and all amenities required
Arrange for payment of supplier invoices
Prepare and dispatch clients invoices
Prepare and dispatch trainer resources
New business/business development activities, such as liaising with clients on business proposals and preparing non-complex quotations.
Compile and dispatch of bi-weekly and quarterly reports
Liaison with head office on all admin, recruitment and training issues.

Selected Candidates