Administration

New View Ideas

Secretary Dubai

We are looking for a Secretary (female only) for our office in Business bay. She will be responsible for providing secretarial, clerical and administrative support to the Management in order to ensure that services are provided in an effective and efficient manner.
These include but are not limited to:
Handle all telephone messages and fax messages adequately 
Direct the clients and the general public to the appropriate staff member
Handle properly all general correspondence
Maintain the general filing system and file all correspondence
Assist in the planning and preparation of meetings, conferences and conference telephone calls
Maintain an adequate inventory of office supplies
Prepare outgoing mail and packages and receive all mail deliveries and distribute to appropriate person
Respond to public inquiries

Executive Assistant Dubai

TeleWorld FZCO is currently looking for an Executive Secretary to provide all the necessary comprehensive administrative and secretarial support to the Manager and the leadership team, and carry out all the administrative and coordination responsibilities, effectively managing all the senior office’s official affairs:

Role requirements:

- Freshers/New Graduates with knowledge of secretarial at General Management level

- Excellent communication and interpersonal skills

- Good telephone and E-mail skills

- Secretarial training (typing, coordination, computer literacy (MS Office))

- Time management skills: able to prioritize and organize well

- Proficient and Fluent in spoken and written English language;

-Nationality : Any Asian Female Only with Pleasing Personality. Preferably new graduates/ On Visit Visa

Due to the high number of applications we receive we will only be able to reply to those applicants who fit the profile as detailed above. If you have not heard from us within a month it means we have not been able to match you with our requirements.

Office assistant Dubai

We are looking for office Assistant with UAE Driving license for our company -
Maintain and update employees personal filed 
Visa renewal, Ensure the process Visa application for new and renewal of the Visa ,
Maintain the soft copy of the Employees documents
Filing of documents in employees personal file and updating of Database
Advance Excel Skills. Documentation.
Job Type: Full-time

Gulf Appointments

Office Administrator Dubai

Office administrators undertake a range of functions to make sure the administration activities within an organisation run smoothly. They may be responsible for the management of human resources, budgets, accommodation and property facilities and records. These functions can be performed at various levels ranging from junior through to upper management.
Office administrators may perform the following tasks:
• supervise and coordinate activities of staff
• interview job applicants
• conduct orientation programmes for new employees
• administer salaries and determine leave entitlements
• be involved in staff training and development, preparation of job descriptions, staff assessments and promotions
• prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
• maintain management information systems (manual or computerised)
• locate suitable business premises and negotiate reasonable leasing agreements
• provide and maintain business premises and other facilities, including plant machinery and equipment
• review and answer correspondence
• provide secretarial or executive services for committees.
Office administrators may work for one person or a group of people. In some areas of employment, long hours of work and/or travel may be required.
Personal Requirements:
• able to supervise others
• good oral and written communication skills
• aptitude for working with computers
• good organisation skills.

Axiosint

Administrative Manager Dubai

Job description: Position Purpose:
•The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects.

Duties and Responsibilities:

Administration
•General Office duties and assistance (answer all incoming office calls, stationary ordering, contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
•General administrative activities supporting cross functional teams.
•Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
•Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
•Book, and set up meeting rooms to include tea, coffees and water.
•Organise meeting room ensuring projector screens, white boards, markers are all included.
•Support the UAE team with government requirements such as visas, licence renewal and other documentation.

Finance
•Dealing with creditors, payment and reconciliation.
•Experience in bookkeeping.
•Maintenance of cheque tracker.
•Petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.
•Maintenance and responsibility for filing and record keeping for vendors and office expenses and bank records.
•Responsible for the coding of invoices/expenses.
•Generation of specific reports and administrative tasks as required by the Finance Manager.
•Participate in the development and implementation of new standard operating procedures.
•Assisting in a variety of projects to improve and develop the financial reporting process.

Administrative assistant Dubai

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). 


Responsibilities

Answer and direct phone calls
Distribute mail
Act as first point of contact for visitors


Qualifications

High school diploma or relevant work experience
Ability to maintain a positive attitude
Excellent communication skills
Basic knowledge of Microsoft Office

econstruct

Secretary Duibai

The Secretary is responsible on a daily basis for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to the Executive Directors. The Office Coordinator is a member of the administrative team, which includes the Executive Directors, Finance and HR Manager, and the IT Manager. The administrative team works together to provide high quality and timely support to the work of the organization.

Skills
The successful candidate has superior organizational skills, is self-motivated, resourceful, proactive, helpful, can-do attitude, detail-oriented, and energetic.
Must be a team player and have outstanding writing, editing, data entry, and proofreading skills.
Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple tasks are essential. Must be proficient in Microsoft Office and be a quick study on new computer programs.
English proficiency is a must.
Bachelor’s degree and at least three years of experience in an administrative coordination capacity.

Salary is negotiable based on applicants skills plus excellent benefits.

Admin manager Dubai

Perfetti

Job description: Looking for MALE Admin Coordinator to be based in Riyadh, Saudi Arabia. Must have a strong determination, multi tasker and can work under pressure. Should have a minimum 3 years experience in admin works. Knows how to make correspondence letters, well versed in Microsoft Office Applications. Knows visa processing and travel bookings.

Selected Candidates